Enterprises across the board, and of various sizes, are increasingly realizing the value that digital transformation brings to the business. Processes and workflows in most small and medium enterprises are still largely paper-based and non-digitized. Transforming these processes with the help of technology is, therefore, imperative to augment efficiency and productivity within enterprises, before one even considers digitizing customer-facing processes. A lack of efficiency in intra-organizational processes makes digitized interactions with customers much less effective, as the flow of information is hampered due to paper-based processes governing decision-making.
Ensuring productivity is critical to achieving business goals within the expected timelines, given the fact that offline processes and communication channels present too many barriers to workflows. One solution to overcome this issue is to streamline processes, most importantly those that involve how enterprise data is collected, shared, and stored. This is the first step towards digital transformation, given how critical data is to businesses in a modern digital economy and business landscape.
Advantages of deploying cloud infrastructures for enterprises
Digitizing documents and all enterprise data and then automating the process of storing new data created in the organization can bring a huge difference to workflows. This is where the right enterprise application platform-as-a-service (A-PaaS) product can make a world of difference. Such platforms can streamline the flow of data based on the processes they originate from, and then store it in a manner such that departments and teams can easily access them and apply them to subsequent processes.
A cloud-based enterprise application offers a simple solution to digitize documents and workflows by scanning and assigning those tags or barcodes to simplify their classification based on departments and processes. At the same time, it also automatically names and stores the documents at the right location, as well as notifies the concerned people about the document or data being recorded on the platform.
Such streamlining eliminates repetition or duplication of efforts, enabling organizations to carry out tasks which would otherwise take as long as a whole day, are completed in a fraction of a time. More importantly, then, this frees up a significant amount of time for the concerned employee. As a result, they can channel their efforts to more tasks that add value to the organization.
By deploying cloud-based, automated enterprise platforms, business leaders can focus on boosting efficiency, standardizing operations digitally, and establishing seamless workflows. Platforms that employ broad data mining, analytics, and self-learning systems also enable enterprises to design their products and services in a way that they seamlessly align to business needs, manage administrative and routine tasks efficiently, and offer customers unique personalized experiences. Furthermore, businesses also stand to enhance their competitiveness in a dynamic enterprise landscape by adopting a more structured approach to developing strategy, marketing, and customer service by standardizing and automating business processes in an end-to-end manner.
Paper-based processes reduce productivity and efficiency, not to mention add to the operating costs. An end-to-end enterprise platform, then, is the perfect solution for businesses looking to transform digitally. That’s because it automates not only the continuous digitizing of documents, but also extracts data, records its, and analyzes it to optimize workflows across the enterprise. Thus, as more and more organizations strive to go paperless, cloud and artificial intelligence will be among the most important tools in the modern enterprise, as their applications span the entire value-chain.
About the Author
Rama Krishna Kuppa is the Founder and CEO of ONGO Framework – a B2B IT and digital solutions provider for start-ups and SMEs. He is instrumental in managing all aspects of the business; however, his major focus lies in building the company roadmap that includes initiating alliances and partnerships and helming the technology end of the business. Rama plays a vital role in enhancing the scope and versatility of the platform. His mission for the near future is to simplify digitization and mobility for enterprises and facilitate last-mile connectivity between businesses and customers.