Tax Preparation Outsourcing: Key Things To Keep In Mind

Tax preparation can be challenging. Annually, small businesses spend numerous hours on tax filing. Firms that do accounting have their work cut out for them when it comes to handling the tax preparation needs of small businesses. It’s a tedious job that frequently necessitates further communication with the client to elicit the necessary details. As a result of this back-and-forth, the agreed-upon due dates seem to drag on indefinitely and sometimes become an all-out war.

Then why do tax obligations seem so daunting to companies of all sizes? Why do they have doubts about setting up tax-deductible business expenses? It begs the question: why don’t businesses have their taxes done by a third party? They will be able to better manage their time and avoid becoming overwhelmed by their tax preparation duties. Here are the key factors to keep in mind when outsourcing tax preparation:

Assess the Expertise of the Provider

The provider needs to understand the ins and outs of filing taxes for a small business. Is the company that the organization plans to outsource the tax work to qualified to do so? Organizations might not know that right away, but there are ways to verify that the service provider is legitimate and familiar with the bookkeeping standards. First, businesses should see if the service provider is willing to give a trial. If that’s the case, then they should sign up for the demo. In this scenario, the tax preparation for a set number of employees is typically handled by the business tax outsourcing provider. This will show businesses whether or not they have experience with filing taxes for small businesses.

Businesses should expect the outsourcing provider to put forth their best effort, but this is still a good time to evaluate their competence. Organizations need to keep in mind that there are nuances to every business tax and that the method used to determine taxable business expenses varies from one company to the next. As a result, they can assess the outsourcing provider’s strengths and weaknesses regarding this and other criteria.

In addition, organizations can conduct in-person or virtual interviews with prospective tax preparers or accountants who will be handling the business tax preparation needs. Please verify that they have in-depth knowledge of corporate tax rates and other tax calculation considerations. 

Contractual terms

Even though it’s a good idea to build immediate scalability through outsourcing, what about the slow times? Will the business need to pay costs for a large-scale enterprise? Organizations need to negotiate and draft their contract with the provider keeping these things in mind.

Planning is crucial

During the busy tax season, businesses can bring on temporary workers, and when the season is over, they can let them go. Planning is crucial. Making the most of the outsourcing investment requires careful planning in advance. 


Businesses should use an outsourcing company that has been proven to maintain the highest quality standards by ISO 9001 certification. Businesses will know that filing taxes is no easy task. There are always mistakes and errors in filing. However, the same should not be expected from an outsourcing provider as they are a dedicated service.

Organizations need to assess and analyze the performance of their provider after every filing. If they are committing glaring errors and repetitive mistakes, then they might need to be let go.

Organizations should not compromise on quality. Therefore, the quality perspective needs to be taken into account when negotiating the contract terms with the tax services outsourcing provider. A reputable provider will have no problem signing a contract with stringent service level agreements (SLAs) focused on quality and timely completion. 

Uninterpreted communication

Businesses should be able to pick up the phone in the middle of the workday to call your tax outsourcing firm. However, there are situations where there are problems in communicating with the firm due to reasons such as different time zones, indifferent customer service providers, etc.

Businesses can avoid this problem by teaming up with a global business services provider whose remote tax preparers or accountants observe the same time zone as the business. In addition, the service should equip them with tools to help them stay on top of their responsibilities. If businesses are outsourcing their tax returns and other accounting-related tasks, then using a tracker app is a great idea for keeping tabs on their progress.

Objective of outsourcing

In most organizations, the decision for tax preparation outsourcing is made at the very top. In other words, there had better be solid evidence to support making this move. While lowering prices and making filing taxes more manageable for more people is the low-hanging fruit, there are other advantages as well. Keep the long view in mind and focus on sustainability. Outsourcing the company’s tax duties does more than release them from the burden of calculating and monitoring changes in tax rates. It is also ushering in new talent and expanding the company.


When choosing a tax outsourcing services provider, businesses should take into account their technological prowess, accounting standards, security, tax expertise, engagement models, and pricing. The goal here is to team up with a reputable service that has experience handling the business tax needs of a wide variety of companies. Additionally, it is recommended that businesses seek out an individual who is currently making use of the best small business tax software. Through this, the company can reap the rewards of digital transformation and share them with customers.

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